Atelier Phenix manages the logistics of your congresses and demonstrations, places at your disposal of the hostesses of reception and the operators of simultaneous translation
We take care of REGISTRATION AND BOOKING for your customers at international Congresses.
Bookings (Air travel, hotels, evening events) and
registration of your Customers at international congresses
Atelier Phénix will :
Contact the organisers of congresses that interest you and - get their program for you -
Research hotels in the category you require, as close to the congress as possible
Send you a congress program and inform you of the rates offered by the hotels
Take care of booking a series of rooms in the hotel you have selected
Send reminders :
To your customers to get their departure and return dates
To your delegates and your European subsidiaries (if you cover several regions or - countries)
To you, to remind you of the deadlines (cancellation without losing your deposit )-
Manage the registration of your customers at the congress (with registration - forms sent to the organizers, reminders to get the booking confirmations).
Manage the rooming lists (up-dates dispatched to the hotels and to you, with - reminders to get the booking confirmations)
Book air or rail travel tickets and car rental
Send a letter of confirmation to each customer
Organize transfers from the airport to the hotel
Set up a "welcome desk" at the hotel to hand out documents drawn up by you, - badges and any other information you need to get to your customers
Organize social events for your customers : evening entertainment, guided tours
Provide bi-lingual hostesses, to solve problems and help you clients on the spot
Make out invoices for the down payment and the balance to your Lab, including- a regional or country breakdown if required
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